Rules & FAQ

Queen City Anime Convention (QCAC) is a family-friendly event centered around the celebration of Japanese animation and manga (comic books), Japanese culture, video games, and pop culture. We want each and every attendee to enjoy themselves and have a safe and comfortable experience at our convention. The following rules and policies have been enacted to achieve that goal. Please read through them thoroughly and know that by attending the convention, you agree to abide by all of the rules and policies set in place by our Board of Directors and convention staff.  

CODE OF <br>CONDUCT
  • All attendees must purchase admission wristbands from Registration in order to be present on the convention floor. “Ghosting” (attending the convention without payment) is not tolerated in any form.
  • Attendees must be 13 years of age to attend the event without an adult. Attendees aged 12 and under must be accompanied at all times.
  • QCAC has a zero-tolerance policy for harassment of any kind. Engaging in harassment is grounds for immediate removal from the convention floor and barred re-entry. This includes:
    • Unwanted touching or groping
    • Lewd, inappropriate, or unwanted comments about another attendee’s gender, sexuality, age, race, apparent disability, appearance, clothing, or cosplay
    • Use of racial slurs or excessive profanity
    • Aggressive, threatening, or intimidating behavior
    • Stalking or excessive attention of any kind
    • Taking inappropriate or unwelcome pictures of other attendees
  • Please treat all QCAC staff members, hotel staff members, volunteers, vendors, artists, panelists, and other attendees with courtesy and respect at all times.
  • Smoking and vaping is not allowed in any parts of the hotel. You may smoke in designated smoking areas outlined by the hotel.
  • Attendees may not be connected to each other via a collar and leash, chains, rope, or any other fastening method.  
  • Signs or banners of any kind (“free hugs” etc.) are not permitted unless part of a cosplay and deemed appropriate by staff.
  • When attending panels and events, please keep conversation and other noise at a respectful level.
  • Unless you are a vendor or artist in our Marketplace, please do not sell anything on the convention floor.
  • Alcohol is served at the hotel and the legal drinking age in North Carolina is 21.
  • All attendees must obey local laws and ordinances while on the convention floor.
FAQ

General

Do you have to be in cosplay to attend?

Absolutely not! We love and encourage cosplay but it’s by no means required.

Is the event family-friendly?

Yes! We offer a variety of events for attendees of all ages. Children ages 6-12 qualify for kids ticket pricing and children aged 0-5 may attend for free. Additionally, children 0-12 can attend for free on Sunday only.

We do, however, have some events that are unsuitable for minors. These events will be denoted on our schedule as being “18+” and will require photo identification as age verification for entry.

How much are autographs from guests?

Each guest sets their own autograph prices and policies. We will have a list of prices and autograph times closer to the convention this summer.

What is your dress code?

We encourage cosplay and costumes from all fandoms and genres! Since Queen City Anime Convention is a family event, we ask that all cosplays stay family friendly as well. More information on our dress code can be found on our rules and policies page.

Vendors

What vendors will be at the convention?

We’re proud to offer our attendees some of the region’s best artists and vendors. A full vendors list will be published along with the finalized schedule closer to the event.

Can I be a vendor at Queen City Anime Con 2022?

We have selected our vendors and artists for 2022. There is currently a waitlist application you can submit in the event a booth opens. This application will also add you to our email list when we open vendor applications in 2023.

Registration & Tickets

What are the benefits of VIP tickets?

VIP members get to skip the line at registration, priority seating during main events, and priority access to guest autograph sessions.

What time can I pick up my badge?

Registration will be open from 9am to 9pm Friday and Saturday and 9am to 1pm Sunday.

Tab 3
Updated 6/4/2022

policies and faq

We will continue updating these policies to reflect the most recent pandemic conditions. Please continue to check this page for our COVID-19 safety measures.

Will I have to wear a mask to attend Queen City Anime Convention 2022?

All Queen City Anime Convention attendees over the age of 4 will be required to wear a mask any time they are not actively eating or drinking while inside of the conference center. Face shields will be permitted in lieu of a face mask if an attendee, for any reason, cannot wear a face mask.

Will I have to be vaccinated against COVID-19 to attend Queen City Anime Convention 2022?

We strongly encourage all attendees to get vaccinated for COVID-19 prior to the event if eligible.

All attendees who are not fully vaccinated against COVID-19 will be required to provide NEGATIVE digital/paper PCR test results for COVID-19 dated on or after 8/2/2022

For those who are vaccinated, we’re excited to announce we’re going to be partnering with CrowdPass in 2022!

What is CrowdPass and how do I use it?

CrowdPass is a digital-health clearance platform that you can use to present verification that you were vaccinated or tested negative for COVID-19.

CrowdPass does not require attendees to download an app to sign up.

Registration for CrowdPass is included when you purchase a ticket to Queen City Anime Convention. CrowdPass registration is recommended for all attendees regardless of vaccination status.

Attendees aged 13 to 17 can create their own accounts on CrowdPass without having to link their information to a parent’s account.

Attendees who are not eligible to use CrowdPass or do not wish to use CrowdPass will be required to present a physical vaccine card or digital/paper results from a PCR test dated on or after 8/2/2022.

Will I have to wait in a long line to go through COVID-19 check-in this year?

No! Our partnership with CrowdPass allows us to quickly verify your test or vaccine status and keep wait times low.

Can I take a COVID-19 Test at Home?

Yes! Attendees can utilize either at-home rapid test kits or at-home PCR tests and upload their results to CrowdPass.

Pixel by Labcorp is the recommended kit for attendees who choose at-home collection. Attendees who choose to use at-home PCR collection kits are advised to be mindful of transit and processing time to ensure that their results are received before the event begins.

You can request a FREE Pixel by Labcorp Self Collection Kit from Walgreens:
https://www.ondemand.labcorp.com/walgreens

Can I take/buy a rapid test when I arrive instead of getting tested before the event?

Rapid tests will not be available for sale on site at Queen City Anime Convention 2022. Attendees who opt to use rapid testing will be required to acquire their own rapid test and sign up for CrowdPass for admission to QCAC 2022. In the interest of safety for our staff and the venue janitorial staff, Please take your test at home and verify that you have tested negative before arriving on site at Queen City Anime Convention 2022. 

Where can I get tested for COVID-19 for free?

If you are planning on getting a free COVID-19 test on or after 8/2/22, we strongly recommend planning ahead and making an appointment with a healthcare provider of your choice as COVID-19 tests appointments are sometimes limited. Attendees who wish to get tested for COVID-19 are responsible for finding their own test appointment

You can use the NC DHHS Test Site Finder to find testing locations near you. Since the passage of the Families First Coronavirus Response Act in March of 2020, many people should have coverage for coronavirus testing. Under the Act, public and private insurance, including self-funded plans, have to cover F.D.A.-approved coronavirus tests and costs associated with diagnostic testing. Please see your insurance provider for more information.

https://covid19.ncdhhs.gov/about-covid-19/testing/find-my-testing-place/test-site-finder

The NC DHHS has a published list of No Cost Community Testing Events. Anyone can get tested at one of these locations at no cost with or without insurance.

https://covid19.ncdhhs.gov/about-covid-19/testing/find-my-testing-place/no-cost-community-testing-events

Drive Thru tests are also available at Walgreens and CVS locations, and may be available at no cost with most insurance plans or through a federal program for the uninsured.

Why has Queen City Anime Convention decided to implement a test/vaccine requirement?

-Because the pandemic isn’t over
-Because our staff has a low risk tolerance, and we can’t run an amazing event without our staff.
-Because we want our convention to be accessible to fans with a low risk tolerance or high risk profile.
-Because we want to. If that doesn’t sound like your thing, that’s okay. We hope to see you in 2023!

How will COVID-19 impact interacting with guests?

QCAC Staff will be enforcing social distance requirements for guests according to each guest’s individual preferences and boundaries. Attendees should expect that some guests may require attendees to maintain a personal space bubble while interacting with them. Attendees will be required to wear a mask while interacting with guests. Individual COVID-19 policies will be clearly posted during autograph sessions and any events where attendees can interact with guests.

What should I do if I start feeling unwell while at the convention?

If you begin experiencing any of the following symptoms and suspect that you may have COVID-19:

-Fever or chills
-Cough
-Shortness of breath or difficulty breathing
-Fatigue
-Muscle or body aches
-Headache
-New loss of taste or smell
-Sore throat
-Congestion or runny nose
-Nausea or vomiting
-Diarrhea

People who are mildly ill with COVID-19 are able to isolate at home during their illness. You should restrict activities outside of your home, except for getting medical care.

You should seek medical attention if you or someone is showing any of these signs:

-Trouble breathing
-Persistent pain or pressure in the chest
-New confusion
-Inability to wake or stay awake
-Bluish lips or face

Can Queen City Anime Con Inc guarantee that I will not be exposed to COVID-19 if I attend the event?

The COVID-19 pandemic is still ongoing and there is still some level of risk associated with attending any event or gathering. While we cannot eliminate risk entirely, we can work together to mitigate risk and protect our community.

What if I have more questions?

If you have any more questions about these policies, please feel free to email us at info@queencityanimecon.com

EVENT <br>SPACE<br>POLICIES
  • Please do not hang out in the hotel restrooms. Do not take video or photographs of other attendees while they use these facilities.
  • Please do not block the hallways (either through sitting or standing) while taking pictures, talking to friends, etc. Staff members reserve the right to ask attendees to disperse if need be.
  • Please respect our meet up and photoshoot space while they are in use. Staff members may ask attendees to clear the space to allow scheduled events to occur.
  • Do not move or remove any equipment, tables, signs, water stations, etc. without the express permission of convention staff.
  • Vandalism of convention or hotel property is expressly forbidden and possibly punishable by local law enforcement.
  • Attendees who require the assistance of a service animal are welcome at Queen City Anime Convention. Handlers must maintain control of their service animals at all time. Service Animals must be kept on a harness or leash at all times. Pets (including but not limited to Emotional Support Animals) are not permitted.
COSPLAY & <br>DRESS CODE
  • Cosplay is encouraged but not required
  • All attendees must adequately cover their private areas at all times in compliance with local law in such a way that they are secure and prevent accidents.
  • All attendees must have some form of footwear at all times – no bare feet allowed! “Invisible shoes” or clear flip flops are encouraged as an acceptable alternative to bare feet.
  • Dance belts are encouraged for tight fitting outfits.
  • Masks are permitted on the convention floor but they are not permitted in public spaces as per local law.
  • Body paint must be completely sealed.
  • Roller blades, heelies, skateboards and other personal transportation devices are not allowed to be worn or used inside the convention space. You make carry them around as props in your arms or around your neck.
  • If you are using the hotel restroom to change, apply makeup, adjust your wig, etc. please be respectful and accommodating to attendees trying to use the restroom to relieve themselves.
  • Cosplays that cannot fit through convention doorways are not permitted for safety reasons. Cumbersome cosplays are advised to have a “handler” while navigating the convention floor.
  • If you have an excessively large or tall cosplay, we kindly ask that you seat yourself towards the outer perimeter/rear of our event seating during panels and main events.
  • Code of Conduct rules apply even while in costume and in character unless you have consent from willing attendees (i.e. scaring or following attendees for entertainment must be done at their consent). Behavior that is dangerous or obscene is not excused while in cosplay.
  • Attendees are not permitted to wear or display apparel that is intended to offend or provoke other attendees. This includes references to pornography, pedophilia, threats, and provocative political statements. Queen City Anime Con Inc reserves the right to determine that an attendee’s attire is disruptive or offensive and ask the attendee to change.
Props & <br>Weapons
  • Prop weapons must be easily distinguishable as fake from 10 feet away. If you are not sure if your prop weapon meets this criteria, please feel free to email info@queencityanimecon.com and we are happy to make a determination in advance.
  • Props and weapons may not be longer than 8’ (eight feet) and must not weigh more than 20 lbs. If a convention staffer feels like a prop is unwieldy or poses a danger due to its size, QCAC reserves the right to ask that it be removed from the convention floor.
  • The rule of thumb for prop weapons is NO METAL ALLOWED.
  • Absolutely no real weapons are allowed on the convention floor regardless of whether they are sheathed/holstered or otherwise peace-bound. This includes knives (locking and folding), metal swords, hidden blades, firearms (antiques included), ammunition of any kind, nunchucks, whips and floggers, brass knuckles, spears, scythes, tridents, hatchets and axes, machetes, flails and maces, razors, animal traps, power tools and saws, bladed offices supplies, arrows with metal tips, metal bow staves, metal bats, grenades and other explosives, as well as any weapons restricted by local law enforcement.
  • Prop guns must have no moving parts, must be completely plugged, and must have a non-removable orange tip. If the gun looks realistic, it must have safety tape applied to at least 50% of its surface.
  • Sparring or rough housing with prop and weapons is not allowed.
  • Any weapons purchased in the Vendor Hall must remain in their encasing and be moved immediately to your vehicle or room.
BADGE/WRISTBAND <br>REPLACEMENT <br>POLICY
  • If you lose your attendance badge/wristband during the convention, a new badge/wristband must be purchased from Registration in order to continue attending the convention.
LOST AND <br>FOUND

If an item is found on the convention floor, please turn it into Information Desk. The item will be logged and secured by staff members. All items will be held until they are claimed by their owner(s) upon giving a full description of the item. At the end of the convention, all items will be turned over to hotel staff.

These rules and policies are subject to review and revision by QCAC Staff at any time. If you have any concerns about these policies or if you have a question that is not addressed by them, please email us at info@queencityanimecon.com or contact us via one of our social media accounts.