Queen City Anime Convention is a fan lead organization and we are always excited to offer fans the chance to get involved and share your passions with others!
Accepted panelists are eligible for up to one complimentary Weekend Badge per hour of accepted convention programming.
As our name implies, we are an Anime and Japanese culture convention, and while we appreciate western media, we prioritize panels that directly involve anime, manga, or other Japanese culture. Of course, we do have a certain amount of leniency and we will consider well-planned proposals if the fandom is large and in demand and or overlaps with one of our core programming areas such as cosplay, and gaming.
Please note that our panel acceptance process is not first-come-first-served. Many received panel applications will be placed into our tentative list until we are sure we have space on the schedule. We will accept panels on a rolling basis instead of making all the decisions in one batch. While we strive to choose the best panel possible, submitting early may increase your odds of being chosen and allows us more time to plan for your panel’s needs.
Panel submissions that get approved:
- Are well-planned and have supporting materials. Because of limited space and scheduling we want to ensure the panels we offer are successful, the more details you can provide regarding your proposal the better. Please make sure your proposal is well-written and if possible include evidence that the panel will be successful. Remember that the proposal is our first glimpse of how you will communicate with our team and with our guests and what you want to do at QCAC.
- Are engaging and interactive. While we like lectures, proposals that include creative ways to communicate with the audience really catches our eyes.
- Are more than a come and discuss a fandom or dressing in character and showing up. You can certainly submit “in-character” panels, but we’d like to see more than, “come ask your favorite character a question” in the description. If you have evidence of your panel going well in the past, please provide that to us, we would like to see photos, videos, or any other feedback you have received.
- Keep social distancing in mind and do not involve physicality of panel attendees. We know that there are many fun games that involve movement around a panel room, but we do not have oversight to make sure they run safely, unfortunately. In order to offer the safest environment possible for our attendees we ask that all panels have a seated audience.
- We are no longer accepting speed or blind dates type panels.
- 18+ content is anything that contains graphic, sexual, overly violent or obscene material which would be unsuitable for minors.
- Queen City Anime Convention is a family friendly event. Therefore, panels containing 18+ content will be scheduled late in the evening, generally between the hours of 10PM and 2AM.
- If a panel submitted as ‘not 18+’ is found to contain 18+ material, Queen City Anime Con reserves the right to shut down the panel in progress. A panel shut down while in progress will not be considered successfully run, panelists will not be entitled to badge compensation, and may lead to denial of future panel submissions.
- Queen City Anime Con is committed to providing a safe environment for all our attendees, as such all 18+ panels will be screened by our team to ensure their content meets our guidelines. Panels at Queen City Anime Convention may not include discussion, depictions or jokes related to the following:
- Sexual harassment
- Sexual assault, Rape, or non-consensual sexual interactions of any kind.
- Statutory Rape or any sexual content involving minors
- Any 18+ panel that is screened and approved by our team that is later found to contain any of the above content during the event, Queen City Anime Con reserves the right to shut down the panel in progress. A panel shut down while in progress will not be considered successfully run, panelists will not be entitled to badge compensation, and may lead to denial of future panel submissions. Queen City Anime Con may allow, at our discretion, programming that discusses these themes in an appropriate and serious context with appropriate use of content warnings.
If you have any issues or cannot include something in the online form, or if something changes after you submit, please email firstname.lastname@example.org (make sure to include your name and the panel name for reference). Panelist groups that provide specialty convent or a large catalog of panels are encouraged to reach out directly by email with proposals for convention programming.